Ottawa Public Library Board

Wednesday, 15 October 2014

Champlain Room

5:00 p.m.

Action Summary

Note:	1.	Underlining indicates a new or amended recommendation approved by Committee

DECLARATIONS OF INTEREST
No declarations of interest were filed.

CONFIRMATION OF MINUTES
Minutes – Monday, 8 September 2014

CONFIRMED

PRESENTATION


BOOK PRESENTATION - CANADA’S MAGNIFICENT MARATHON – 40 YEARS RUNNING IN OTTAWA – MARK SUTCLIFFE

Direction to staff:
That staff engage with Run Ottawa to help promote the Ottawa Race Weekend through its website and assist with potential space for meetings leading up to the event.
That staff invite Mark Sutcliffe to participate in the Central library strategy sessions in 2015. 


REPORTS

1.
CHAIR’S VERBAL UPDATE

That the Ottawa Public Library receive the verbal update for information.

RECEIVED


PLANNING AND BOARD SUPPORT

2.
RULES OF PROCEDURE BY-LAW AND POLICY FRAMEWORK

OPLB-2014-0092


That the Ottawa Public Library Board approve:

1. The proposed Rules of Procedure By-law of the Ottawa Public Library Board to govern the proceedings of the Board; and,

2. That the Rules of Procedure-By-law come into force and effect on January 1, 2015; and

3. The proposed Policy Framework for Board governance and operations policies.

CARRIED

DIRECTIONS TO STAFF:
1. That staff look for Council’s guidance through their governance decisions in December in 2014 for Chair and Vice-Chair length of terms.
2. That staff advise new potential board members that teleconferencing is not an option in member meeting participation, as well as important By-law and policy framework issues.

3.
MAKERSPACE UPDATE - PRESENTATION

That the Ottawa Public Library Board receive this report for information. 

DIRECTION TO STAFF:
That staff explore the possibility of building a business case for a funding opportunity for longer hours for MakerSpace.


INFORMATION PREVIOUSLY DISTRIBUTED

A
CANADIAN LIBRARY ASSOCIATION CONFERENCE (TRUSTEE THOMPSON)

OPLB-2014-0094


INQUIRIES
Trustee Bennett submitted the following verbal inquiry: “Will a Calendar of Reports item be available in November?” and “There was an indication in the September meeting Calendar of Reports that the Semi Annual Performance Measurement report would be delayed until November and so will it be coming forward then?”
Danielle McDonald, Chief Executive Officer advised that a Calendar of Reports and the Semi Annual Performance Measurement report would be on the November agenda.

OTHER BUSINESS
Chair Harder explained that Trustee Thompson’s last meeting with the Board would be in November as he is officially retired from City Council as of the end of November and he cannot participate as a Trustee at the December meeting.


OTTAWA PUBLIC LIBRARY BOARD
ACTION SUMMARY
WEDNESDAY, 15 OCTOBER 2014	
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